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AI Accountant does not keep a separate set of masters. Parties, items, ledgers, and godowns come from your Tally company, and every entry you create points at masters Tally already recognises. This is why the dropdowns show what they show.

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What comes from Tally

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Autofill on selection

Selecting the party fills in the address block, GST treatment, GSTIN, and place of supply from the master. Selecting a stock item pulls in its rate and tax rate. To change a value for one entry only, click the pencil icon next to the field. The entry changes, the Tally master does not.

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When a master is missing

If the party, item, or ledger you need is not in the dropdown, it does not exist in the synced masters yet.
  1. Create it in AI Accountant (see below), add it in the relevant module (Customers, Vendors, Items), or create it in Tally and sync.
  2. Reopen the entry form.
  3. Select it from the dropdown.

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Create ledgers and stock items in AI Accountant

You can create a ledger or stock item without switching to Tally, including in the middle of a bill. Chart of Accounts (ledgers and groups) and Inventory Masters (stock items) sit in the left sidebar.
  1. Run Sync Masters once so your Tally ledgers and groups load in.
  2. In Chart of Accounts, click + Add Ledger, pick the Under group, fill in the fields, and save.
  3. In Inventory Masters, click + Add Stock Item.
  4. Mid-bill: in Accounts Payable, Sales, Journal, or Banking, open the Ledger or Item dropdown and click + Create Ledger or + Create Item.
Things to know:
  • New masters sync to Tally along with the voucher that uses them. There is no separate step.
  • In Accounts Payable, Sales, and Journal, the new master is selected on the bill for you. In Banking, pick it from the dropdown after creating it.
  • You can edit ledgers and stock items, and delete them until they sync to Tally. After that, delete them in Tally.
  • Groups are view-only. Ledgers deleted in Tally still show in AI Accountant.
  • If you change a ledger in Tally, run Sync Masters again.
  • Admins can set Create, Edit, View, and Delete permissions on masters for each user.

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Ledger setup in Tally for automatic tax and round-off

AI Accountant calculates GST, TDS/TCS, and round-off on purchase bills from the settings on your Tally ledgers. GST ledgers need Type of Duty/Tax set to GST with a percentage of calculation. TDS/TCS ledgers need a rate in Nature of Payment or Nature of Goods. Round-off ledgers need Type of Ledger set to Invoice Rounding, with a Rounding Method and Rounding Limit. See Review and approve a bill.

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Godowns

Tally needs to know which godown stock is moving out of or into.
  • With one godown configured, the field fills in on its own.
  • With more than one, the field is mandatory.
  • If the field is blank and will not fill, the item usually has no godown mapped in Tally.

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Multiple GST registrations

If your company is registered in more than one state, the GST Registration field at the top of an entry decides which branch the entry is billed from or recorded under. Set it before filling in the rest, because place of supply and tax treatment follow from it.