Review a transaction in the voucher panel

The voucher panel is where the detailed work happens: bill-by-bill reconciliation, splitting one transaction across several ledgers, and attaching supporting documents. For quick changes to type and ledger, stay in the table instead. See Edit transactions in the table. Click into a bank ledger to open its transactions. You land on the Needs Review tab. Click a transaction and the voucher panel opens on the right.

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Transaction details

At the top, the panel shows details that come from the statement and cannot be edited: amount, whether it is a debit or a credit, description, account (the bank ledger), and transaction date.

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Voucher Configuration

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Ledger Allocation

This is the heart of the entry.

• Review the Party Ledger and the bill reconciliation the AI has done, for parties maintained bill by bill in Tally.
• If one payment settles more than one bill, several References can sit on the same entry.
• Use Add ledger for an additional ledger on the same entry, such as bank charges or TDS.
• Edit the Narration, which is populated from the transaction description.

See Bill-by-bill tracking for how party ledgers behave. If a ledger you need is missing, open the Ledger dropdown and click + Create Ledger. After you create it, pick it from the dropdown. See Masters and mapping.

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References

Categorise the transaction the way you would in Tally. Use New Reference, Against Reference, Advance, or On Account. You can mix them in one transaction. See Bill and invoice allocation.

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Cost centre

Tag the entry to a department or project with Cost Centre.

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Bank allocation

Enter the transaction type, the instrument number (such as a cheque or UTR number), and the instrument date.

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Split one transaction across vendors or customers

One line on your bank statement can be recorded against several vendor or customer ledgers in a single voucher. This helps when a payment gateway settles many customers in one payout, or when you pay several vendors in one bulk transfer. It works with Payment, Receipt, and Custom vouchers.

1. Open the transaction and choose the voucher type.
2. Select the main vendor or customer in Ledger Allocation.
3. Under Additional Ledger, add the other vendors or customers with their amounts.
4. Add any charges in the same voucher, such as gateway commission, TDS, or bank charges.
5. For parties tracked bill by bill, allocate using Agst Ref, New Ref, Advance, or On Account.
6. Check that the total matches the bank amount, save, and sync to Tally.

Things to know:

• Vendors and customers must sit under Sundry Creditors or Sundry Debtors in Tally, and your ledger masters must be synced.
• Bill allocation only appears for ledgers with Maintain balances bill-by-bill turned on. See Bill-by-bill tracking.
• Each party’s bill allocation must add up to that party’s amount.

Example: a gateway credits ₹98,000 for three customer orders worth ₹1,00,000, after keeping ₹2,000 as commission. Record one Receipt with the three customers (₹1,00,000 in total) and a commission ledger of ₹2,000.

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Notes and attachments

Add Notes against the transaction, and attach supporting documents as PDF, Excel, or image. Both stay saved in AI Accountant alongside the entry.

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Finish the entry