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Vendor bills fall into two kinds, and each is reviewed in a different section of the bill. Getting this right matters because it decides whether the purchase affects your stock in Tally. An expense booked as an item creates inventory you do not have.

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Item bills

Start with the Purchase Ledger. It tells Tally which purchase account the bill posts to, for example Purchase Local or Purchase Interstate. Then check each line row: Extraction often gets the item name right but cannot always map it to your Tally item. Check the mapping on every row before approving.

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Expense bills

Review Ledger Details instead of item lines.
  1. Select the correct expense ledger, for example Rent, Courier Charges, Repairs and Maintenance, or Software Expense.
  2. Confirm the amount.
  3. Confirm the tax details.
There is no item, quantity, or godown on an expense bill. If the review page is showing item rows for what is clearly an expense, switch to Ledger Details.

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Mixed bills

Some bills carry both, for example goods plus a freight charge. Put the goods on item rows and the freight on a ledger line, so your stock stays accurate and the charge still lands in the right expense account.