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Virtual accounting that keeps your books and compliance on track

Introduction to virtual accounting

Virtual accounting makes finance work simple and steady. It blends a CA led service with a smart dashboard, so your accounting and compliance stay in one clean flow. Virtual accounting with AI Accountant gives you a dedicated CA team for execution and advisory, and a central dashboard for live visibility into numbers, filings, and documents. This means your books, GST, TDS, income tax, payroll, and ROC needs are handled end to end, and you can always see what is done and what is due. Virtual accounting is remote, yet very real, cloud friendly, system driven, and made for busy founders and finance leaders.

AI Accountant focuses on clarity and rhythm, so the work moves without friction.

One CA team, one interface, one way of working, your finance operation becomes calm and predictable.

Virtual accounting overview

AI Accountant’s Virtual Accounting service is a CA led managed accounting and compliance service with a dashboard that shows live accrual and cash views. It replaces messy email chains, broken spreadsheets, and scattered chats. You get execution and advisory inside one steady cycle.

Non attest in scope, the CA team prepares and supports, your appointed auditor handles certification.

Dashboard capabilities for financial visibility

The dashboard brings finance data into one place, simple views and deeper drill downs, designed for clarity and speed.

Remote accounting feels local, you get clarity, your CA team gets control, together you get rhythm.

Accounting and bookkeeping services

Clean books are the base of virtual accounting. AI Accountant’s team handles day to day and month end work, your ledgers stay tidy and audit ready.

Non attest means execution and prep, certification and statutory audit are done by the appointed auditor, and your books will be ready and neat for them. Learn more at AI Accountant.

GST compliance services

Goods and Services Tax has steady rules and strict dates. The service covers registration, routine filings, annual filings, enablement, and advisory.

Timelines at a glance, GSTR 1 monthly due is usually the 11th of next month, GSTR 3B monthly due is usually the 20th, quarterly schemes follow staggered dates, e invoice is required beyond turnover limits. Health checks reduce risk of missed input tax credit, and prevent interest and penalties.

Income tax and TDS compliance

Income tax compliance spans returns, tax deduction at source, advance tax, and audit prep. The CA team helps individuals, partnerships, and companies stay compliant.

TDS support

Advance tax is due in four tranches, TDS deposit is usually by the 7th of the following month, quarterly TDS statements are filed after the quarter closes, ITR timelines vary by category and audit applicability.

Payroll services and salary structuring

Payroll needs careful TDS calculation and smart salary design, the focus is fair pay and tax savings for employees.

This keeps employees happy, and saves taxes in line with law.

ROC compliance for Small Companies

Registrar of Companies filings keep your records clean with the Ministry of Corporate Affairs. For Small Companies, AI Accountant covers annual and event based filings.

Event based filings are handled for appointments, resignations, and changes, your MCA master data stays current and correct.

Who should use virtual accounting

Virtual accounting fits teams that want expertise with predictable cost, and simple control.

How onboarding works

Onboarding is simple and guided, start fast, then create a stable monthly cycle.

After setup, the cycle runs with booked entries, reconciliations, filings, MIS, and steady communication, see progress anytime on the AI Accountant dashboard.

Service scope and exclusions

The service is non attest, execution, filings, and advisory are included, statutory certification or audit sign off are not. The focus is management services and compliance.

For professional standards see ICAI, and for service specifics visit AI Accountant. This clarity keeps expectations simple, and risk low.

Compliance timelines and penalties

Getting dates right is half the job. Missing timelines leads to interest, late fees, and notices. A steady calendar prevents most issues.

Common penalty types include GST late fees and interest, TDS interest for late deduction and deposit, income tax interest and penalties for incorrect reporting, ROC additional fees, and director KYC issues. The dashboard tracks dates, the CA team files on time, and resolves issues quickly.

Data security and privacy

Trust matters, your data is sensitive, the service uses secure storage, controlled access, and alignment with Indian data privacy law.

India now has the Digital Personal Data Protection Act, good practice aligns with it, see policy resources at MeitY. Privacy by design and minimum data sharing are key.

Value and cost

Virtual accounting replaces a patchwork of tools and informal workflows, you save time, reduce risk, and avoid hiring and training cycles for every compliance change.

Cost is steady and predictable, scope and volume shape pricing, the CA team will guide you based on your entity, transaction count, and compliance load at AI Accountant.

Recommended accounting tools

If you want to compare tools for bookkeeping and finance operations, explore these options, start with the managed service plus dashboard if you prefer full service.

Pick based on team size, compliance needs, integrations, and budget, if you prefer DIY, choose a software and add a CA partner, if you prefer full service, choose AI Accountant.

How AI insights help

AI in the dashboard turns raw data into alerts and actions, like a helpful assistant guarding your books.

AI does not replace a CA, it supports the CA team and you, this blend of human expertise and machine checks improves speed and accuracy with AI Accountant.

Industry use cases

Virtual accounting fits many sectors, the service adapts to different flows and tools.

How communication works

Clear communication makes remote work smooth, the dashboard has a central chat so context stays in one place.

This setup avoids long mails and lost files, everyone sees the same page.

Getting started

If you want to start, book a short call, share your books and filings, the CA team will review scope and set up the dashboard, in one week you can move from scattered files to a steady process, see live data, predictable timelines, and clean records at AI Accountant.

Conclusion

Virtual accounting is now the steady way to run finance operations in India. A CA led service plus a real time dashboard gives you control and calm. AI Accountant’s Virtual Accounting brings bookkeeping, GST, TDS, income tax, payroll, and ROC work into one managed flow. You spend less time chasing status, and more time making decisions. If you are a freelancer, a startup, or a growing company, this is a practical way to stay compliant and confident all year.

The dashboard is for visibility, the CA team does the work, you stay informed and in control.

FAQ

What is virtual accounting, and how does AI Accountant deliver it in India

Virtual accounting is a remote, CA led managed service that handles bookkeeping and compliance while providing a live dashboard for visibility, AI Accountant runs the execution end to end and the dashboard keeps founders and finance heads informed without making them do accounting themselves.

How is CA led Virtual Accounting different from a traditional CA firm model

You get a system driven managed service with daily visibility, not a periodic update, the CA team executes and advises inside one platform, for a comparison see virtual accounting vs traditional CA.

Is audit included, and what does non attest mean in this service

Audit certification is not included, non attest means the CA team prepares books, schedules, and filings, your appointed statutory auditor issues the audit report, the service ensures your records are ready and neat for them.

Will the dashboard let my founders do accounting, or is it just for visibility

The dashboard is for visibility, tracking, and comfort, the CA team does the accounting and compliance, founders and finance heads use the dashboard to see status, review MIS, and approve actions without touching ledgers.

Can AI Accountant help with GST registration, routine filings, and e invoice enablement

Yes, the service covers registration, GSTR 1, GSTR 3B, annual GSTR 9 and 9C prep, and e invoice setup, for references use the GST portal, CBIC GST, and the e invoice system.

Do you manage TDS deposits and quarterly statements along with income tax returns

Yes, the team handles monthly TDS deposits, Form 24Q, 26Q, 27Q, and specific forms like 26QB, 26QC, 26QD, plus ITR filing and advance tax cycles, timelines are available at the Income Tax portal and TDS CPC.

How does payroll TDS under section 192 and salary structuring work in the service

The CA team calculates monthly TDS, and advises on salary components like HRA, LTA, reimbursements, and standard deduction, employees share proofs, Form 16 is prepared cleanly at year end, see salaried individual guidance for context.

Do you cover ROC compliance for Small Companies, and what if we are larger

For Small Companies, filings like MGT 7, AOC 4, MSME reporting, and DIR 3 KYC are covered, event based filings are handled as needed, larger entities can get advisory and may be referred to specialised partners.

What do AI insights actually do in the dashboard, and how do they help a finance head

AI flags variances, duplicates, and outliers, nudges reconciliations, and warns on upcoming filings, your CA team reviews these signals, resolves issues, and keeps the books clean, it is an assistive layer, not a replacement for expert judgement.

Can AI Accountant work with my existing tools like QuickBooks, Xero, or Tally

Yes, the team can integrate data from tools like QuickBooks, Xero, or Tally, or run the books inside the AI Accountant dashboard, the goal is one clean flow with minimum manual effort.

What is a typical monthly close timeline, and what SLAs should a founder expect

Most entities close within 7 to 10 working days after month end, with reconciliations and MIS published, compliance calendars track due dates for GST, TDS, and ROC, the dashboard shows status and blockers in real time.

How is pricing structured for Virtual Accounting, what drives total cost

Pricing is based on entity type, transaction volumes, number of bank and gateway accounts, payroll size, and compliance load, the CA team shares a clear scope, steady monthly fee, and any agreed add ons upfront.

How is my data secured, and do you align with India’s privacy law

Data sits in encrypted storage with role based access, documents are controlled in a central repository, backups and recovery checks are routine, practices align with the Digital Personal Data Protection Act and guidance from MeitY.

Will my books be audit ready, and how does AI Accountant coordinate with statutory auditors

Yes, ledgers, schedules, and reconciliations are prepared on time, the CA team coordinates on audit queries, statutory audit certification is done by your appointed auditor, non attest clarity keeps roles clean.

We run DIY accounting today in QuickBooks, how do we switch to AI Accountant without chaos

The team performs a discovery, maps your chart of accounts, cleans opening balances, imports historical data, sets up the compliance calendar, and moves you onto a stable monthly cycle with live dashboard tracking.

Who owns the data, and what happens if we want to change vendors later

You own your books, documents, and filings, the dashboard provides export and handover support, the team shares ledgers, schedules, and reconciliations, so you can transition cleanly if you ever choose to change providers.

Do you support international payments with withholding, and forms like 15CA

Yes, the CA team advises on cross border withholding, prepares 15CA, and aligns with your bank workflows, combined with clean schedules this reduces notices, delays, and payment friction.

How do we begin, and how fast can we get to a steady monthly rhythm

Book a short call and share your current books and filings, within a week the team can set up the dashboard, finish clean up, and start the monthly cycle, you will see live data, predictable timelines, and clean records with AI Accountant.