Which MCA filings does ROC & Secretarial Support cover?

Key takeaways

CA-led Virtual Accounting means a professional team runs your books, GST, TDS, income tax, ROC and MCA compliance, while an AI dashboard delivers real time visibility, status tracking, and comfort.
The dashboard is for monitoring only, founders do not have to post entries, prepare returns, or manage filings, the CA team executes end to end, and you approve.
Small companies benefit from a complete compliance calendar, covering AOC 4, MGT 7A, DIR 3 KYC, event based MCA forms, and statutory registers, with alerts that prevent late fees and penalties.
Monthly closes, accurate ledgers, reconciliations, and auditable workflows are standard, so lenders, investors, and auditors get clean data without firefighting.
Scope boundaries are clear, GST, TDS, and income tax are handled on their respective portals, ROC and MCA filings stay within Companies Act requirements, and payroll Section 192 is coordinated with HR.

What is CA-led Virtual Accounting with AI dashboards

Virtual Accounting enabled by an AI dashboard gives founders and finance heads the best of both worlds, a Chartered Accountant team does the accounting and compliance, while a smart dashboard surfaces live status, reconciliations, due date alerts, and documents. You gain control and clarity, without taking on accounting tasks yourself.

The model is simple, we do the work, you see the progress. The CA team owns bookkeeping, GST, TDS, income tax, and ROC compliance, the dashboard gives visibility of SRNs, challans, returns, and workflows. Approvals stay within your control, evidence remains audit ready, and your calendar is predictable.

Founders avoid DIY accounting, the AI dashboard is for visibility and comfort, not for posting entries or filing forms.

Scope of services covered

Bookkeeping and monthly close, ledger hygiene, bank and GST reconciliations, vendor and customer ageing.
GST returns, payment tracking, and notices, see GST compliance services in India.
Quarterly TDS returns, annual tax computations, and Form 26AS reconciliation, see TDS income tax services.
Payroll taxes under Section 192, proofs, and Form 16 issuance, see Payroll compliance support Section 192.
ROC and MCA obligations, governance records, and event filings aligned to ROC, Registrar of Companies, India.
Periodic MIS and board packs, budget vs actuals, cash runway views, and diligence ready exports.

Every task is mapped to a due date, a responsible owner, and a verification step, so exceptions are caught early, and surprises are rare.

AI dashboard, visibility only, not DIY accounting

The AI dashboard streams live status from accounting and compliance workflows. You can track GST and TDS filings, MCA SRNs, bank feeds, and pending approvals, without touching journals or forms. It surfaces what is done, what is pending, and what is at risk, with audit trails for every action.

Live compliance calendar, upcoming deadlines, and escalations.
SRN tracking for MCA forms, challans, and acknowledgements available in one place.
Automated reconciliations for bank, GST, and TDS, exception flags raised for review.
Secure document repository, resolutions, minutes, ledgers, and filings searchable by date and form.

This is not a DIY tool, the CA team executes, the dashboard makes execution transparent.

Workflow, controls, and deliverables

Onboarding captures entity data, prior filings, and approvals. A compliance calendar is set, roles are defined, and the first month close establishes baselines. From there, a steady operating rhythm delivers predictable outcomes.

Monthly, books are closed, reconciliations completed, exceptions resolved, MIS compiled.
Quarterly, TDS returns are filed, vendor and employee taxes reviewed, certificates prepared.
Annually, financial statements are finalized, MCA filings are prepared and filed on time, tax returns are computed and submitted.
Event driven, MCA forms are prepared and filed for director changes, share allotments, and capital updates, with updated registers and minutes.

Approvals stay with you, papers and proofs are retained, and every step is traceable.

ROC compliance for small companies under MCA

ROC compliance exists to keep ownership and governance transparent on public record, aligned to the Companies Act 2013. The service manages mandatory MCA filings and statutory records for small companies, including registers and minutes, while coordinating event based forms as actions occur. For context, see ROC, Registrar of Companies, India, and service inclusions at ROC compliance AMC, and ROC compliances.

This scope is distinct from tax work, GST, TDS, PF, and ESI sit on separate portals and laws, while ROC focuses on MCA records. That boundary keeps calendars clean, costs predictable, and filings timely.

Annual MCA filings and due dates

Annual filings place your financials and governance snapshot on public record. For a small company, paid up share capital up to 4 crore and turnover up to 40 crore, the service prepares and files the following on schedule.

AOC 4, financial statements within 30 days of the AGM.
MGT 7A, abridged annual return within 60 days of the AGM.
DIR 3 KYC, due by 30 April each year for all DIN holders, even if unchanged.
Prerequisites include signed financials, board and AGM minutes, director lists with DINs, valid DSCs, and MCA portal access.
Small companies use standard AOC 4 and MGT 7A, XBRL applies to larger entities under MCA criteria.

These filings are tracked and filed through the dashboard and CA workflow, with SRNs, challans, and acknowledgements retained. Learn more via ROC compliance AMC and ROC filing.

Other recurring ROC submissions

Some filings apply only if conditions are met, the service monitors applicability and files when required.

DPT 3, annual return for deposits and certain borrowings, if applicable.
MSME 1, half yearly return for outstanding dues to micro and small enterprises, if applicable.

Omitting these can cause penalties, or mismatches with statutory definitions. References, ROC compliance AMC.

Event based MCA filings

Corporate actions must be mirrored on MCA records within set timelines. The service prepares attachments, drafts resolutions, obtains DSC signatures, and files the correct forms.

DIR 12, appointment or resignation of directors within 30 days.
PAS 3, share allotment within 30 days.
SH 7, change in authorised share capital within 30 days.
MGT 14, specified board or shareholder resolutions within 30 days as per section 117.
INC 22, change of registered office within 30 days.
INC 20A, commencement of business within 180 days of incorporation.
CHG 1 or CHG 4, charge creation, modification, or satisfaction within 30 days.

Typical attachments include meeting notices, agendas, resolutions, proofs, and updated registers. See ROC compliances and ROC, Registrar of Companies, India.

MCA e filing workflow

The MCA portal standardizes filings, generates SRNs, and creates an audit trail. The CA team follows the steps strictly, while your dashboard shows status and documents.

Prepare e forms with correct data, attach required documents.
Apply DSCs of authorized signatories and professionals.
Upload to the MCA portal, generate SRN, make fee payments.
Some forms pass through STP, others need ROC approval.
Download challans and acknowledgements, track status, respond to resubmission notes.
Retain approved forms and records, accessible on the MCA system.

For deeper reading, see ROC filing, ROC, Registrar of Companies, India, and What is ROC filing, importance for your business.

Deadlines, late fees, and consequences

MCA due dates tie to the financial year end and AGM date, AOC 4 within 30 days of the AGM, MGT 7A within 60 days, DIR 3 KYC by 30 April. Delays attract per day additional fees, for small company annual forms, 100 per day is commonly seen. Persistent defaults can escalate to higher penalties, director disqualification, and even strike off proceedings.

The CA workflow and dashboard are designed to prevent such outcomes, with reminders, maker checker controls, and early escalation on resubmissions. References, ROC compliance AMC and ROC, Registrar of Companies, India.

Scope limits outside ROC and tax

ROC compliance covers only MCA filings and statutory records for companies under the Companies Act 2013. It does not cover RBI filings or other sector regulators, nor PF or ESI. GST and TDS sit under their own laws and portals, and are managed within the Virtual Accounting scope but not as ROC work. See ROC compliances, with tax specifics at GST compliance services in India and payroll at Payroll compliance support Section 192.

Implementation, pricing, and who benefits

Startups and small companies gain the most, where lean teams need robust compliance without building a finance department. Implementation typically spans two to four weeks, baseline ledgers are set, calendars configured, and the AI dashboard goes live. Pricing aligns to transaction volume, filings, and complexity, with transparent SLAs and an escalation matrix.

Outcome, clean books, timely compliances, lender and investor confidence, and predictable finance operations, all without founders doing accounting themselves.

FAQ

What does CA-led Virtual Accounting include every month, and how is the AI dashboard used?

The CA team handles bookkeeping, reconciliations, GST, TDS, and ROC tracking, while the AI dashboard shows live status, upcoming deadlines, and documents. You approve filings or payments, the team executes, and the dashboard retains SRNs, challans, and audit trails. AI Accountant offers this visibility first approach so founders never need to post entries.

Is the dashboard meant for DIY accounting or only for visibility and approvals?

Only for visibility and approvals, not DIY. The dashboard surfaces tasks, risks, and evidence, while Chartered Accountants prepare returns, post journals, and file MCA forms. AI Accountant keeps controls at your fingertips, and effort off your plate.

How are GST returns prepared and filed, and what will I see on the dashboard?

Books and reconciliations are finalized, returns are drafted, checked, and filed on the GST portal. On the dashboard, you see due dates, draft return summaries, payment status, and acknowledgements. For scope details, review GST compliance services in India.

What is the difference between Virtual Accounting and outsourced bookkeeping?

Virtual Accounting is a managed service with compliance ownership, governance records, and MCA filings included, not just ledger updates. It is end to end, including GST, TDS, income tax, and ROC, with an AI dashboard for transparency. AI Accountant exemplifies this model by combining execution and live tracking.

Can the service integrate with bank feeds, invoicing, or ERP tools I already use?

Yes, common integrations are supported, bank feeds, invoicing platforms, and ERPs sync into the ledger. Exceptions are monitored by the CA team, and the AI dashboard flags mismatches instantly so you do not chase data manually.

How do MCA annual filings like AOC 4 and MGT 7A work for a small company?

The team prepares financial statements and annual returns, obtains DSC signatures, and files on the MCA portal within due dates. You will see SRNs, challans, and acknowledgements on the dashboard, along with minutes and registers. Guidance is aligned with ROC, Registrar of Companies, India and practical inclusions from ROC compliance AMC.

How are event based filings handled, for director changes or share allotments?

We draft notices and resolutions, prepare forms such as DIR 12 and PAS 3, collect proofs, and file within timelines. Updated registers and minutes are stored in the dashboard for quick retrieval, a core feature of AI Accountant for diligence readiness.

What is included in TDS and income tax support within this Virtual Accounting model?

Quarterly TDS returns, annual computations, certificate management, and reconciliation to Form 26AS are covered. The dashboard shows due dates, draft computations, and filed acknowledgements. See TDS income tax services for the full scope.

How do you ensure data security, access control, and audit trails?

Role based access is enforced, maker checker approvals are embedded, and every action leaves an audit trail. Documents and filings are retained with timestamps, SRNs, and challans visible on the dashboard. AI Accountant is built for compliance integrity and evidence retention.

Can I switch mid year from my current accountant to a CA-managed Virtual Accounting service?

Yes, a structured transition brings in prior ledgers, filings, and proofs, then reconciles opening balances and pending returns. The dashboard highlights carry forwards and open items, while the CA team closes gaps to stabilize operations.

Where does ROC compliance stop, and what is handled under payroll Section 192?

ROC covers MCA filings and statutory records only, it does not include PF or ESI, nor RBI or sector regulator filings. Payroll tax under Section 192 is handled within the Virtual Accounting scope, see Payroll compliance support Section 192 for details, and ROC references at ROC compliances.

How does the service help me avoid late fees, penalties, and strike off risks?

Due dates are tracked centrally, resubmissions are managed promptly, and escalations surface early. The dashboard makes risk visible, while the CA team executes filings on time. Guidance and timelines are aligned to ROC, Registrar of Companies, India and best practices noted in ROC compliance AMC.