> ## Documentation Index
> Fetch the complete documentation index at: https://www.aiaccountant.com/help/llms.txt
> Use this file to discover all available pages before exploring further.

# Upload a vendor bill

> Upload a vendor bill as a PDF or image and let AI Accountant extract the details for review.

Uploading a bill saves you from typing it. AI Accountant reads the file, extracts the details, and places the bill in the Needs Review queue for you to check.

## Before you begin

* Your Tally company is connected and synced with AI Accountant.
* You have the bill as a PDF or an image.

## Upload

<Steps>
  <Step title="Open Accounts Payable">
    Click **Accounts Payable** in the left menu.
  </Step>

  <Step title="Click Upload Bill">
    The button sits at the top right of the page.
  </Step>

  <Step title="Choose the file and upload">
    Click **Choose File**, select the vendor bill from your system, then click **Upload**.
  </Step>
</Steps>

## What gets extracted

AI Accountant reads the bill and pulls out:

* Vendor name and GSTIN
* Supplier invoice number
* Invoice date
* Item or ledger details
* Taxable amount, taxes, and total amount

Extraction is a starting point, not a final entry. Every field is editable, and nothing moves forward until you approve it.

## Where the bill goes

Once the upload finishes, the bill moves into the **Needs Review** tab.

<Card title="Review the bill" icon="list-check" href="/help/accounts-payable/review-a-bill">
  Work through the extracted details before approving.
</Card>

## Getting better extraction

| Do this                                                         | Why                                                          |
| --------------------------------------------------------------- | ------------------------------------------------------------ |
| Upload the vendor's original PDF rather than a photo of a print | Text in a native PDF reads more accurately than a scan.      |
| Scan straight, in good light, with the whole bill in frame      | Cropped edges and skew cost you fields.                      |
| Upload one bill per file                                        | A single file holding several bills is read as one document. |

Handwritten bills and low-quality scans extract less reliably. They still work, but expect to correct more fields during review.