> ## Documentation Index
> Fetch the complete documentation index at: https://www.aiaccountant.com/help/llms.txt
> Use this file to discover all available pages before exploring further.

# Accounts Payable overview

> What the Accounts Payable module holds, how the Needs Review queue works, and the path a vendor bill takes to Tally.

**Accounts Payable** holds every purchase bill in your business: bills already synced from Tally, bills created in AI Accountant, and bills uploaded for review.

Instead of entering a vendor bill in Tally by hand, you upload it, check what was extracted, approve it, and sync. Every bill passes under your eye before it reaches your books.

## Tabs

| Tab          | What it shows                                                                                                         |
| ------------ | --------------------------------------------------------------------------------------------------------------------- |
| All Bills    | Every purchase bill, whatever its status. Sync runs from here.                                                        |
| Needs Review | Uploaded bills whose extracted details have not been checked and approved yet. Treat this as your daily review queue. |

## The path a bill takes

| Stage    | Where it sits                | What happens                                            |
| -------- | ---------------------------- | ------------------------------------------------------- |
| Uploaded | Needs Review                 | AI Accountant reads the file and extracts the details.  |
| Approved | All Bills                    | You have checked every field and allocated the payable. |
| Synced   | All Bills, with a cloud icon | The purchase voucher exists in Tally.                   |

Nothing reaches your books until you sync, and nothing can be synced until it has been approved.

## Work through the flow

<CardGroup cols={2}>
  <Card title="Upload a bill" icon="cloud-arrow-up" href="/help/accounts-payable/upload-a-vendor-bill">
    Add a vendor bill as a PDF or image and let extraction run.
  </Card>

  <Card title="Review and approve" icon="list-check" href="/help/accounts-payable/review-a-bill">
    Check the header, vendor, lines, taxes, and allocation.
  </Card>

  <Card title="Item vs expense bills" icon="code-branch" href="/help/accounts-payable/item-and-expense-bills">
    Know which section to review for stock and for expenses.
  </Card>

  <Card title="Sync to Tally" icon="arrows-rotate" href="/help/accounts-payable/sync-bills-to-tally">
    Push approved bills across as purchase vouchers.
  </Card>
</CardGroup>

## A working routine

If you receive bills through the week, upload them as they arrive and clear the Needs Review queue once a day. Use **Approve & Next** to move through the queue without returning to the list between bills.